Example Letter

16^th May 2002

Your ref:

Our ref:   HS/MAP

Anthony Brown esq.,

Director of Sales,

Prodmedia Inc.,

11400 Sherman Road,

No. Hollywood,

California 91603,

U.S.A.

Dear Mr. Brown,

Re: Prodmedia Promotions (U.K.)

Thank you for your letter dated 2^nd May 2002 concerning your promotional trip to Britain.

It will be quite in order for you to come to our business premises on 20^th June as you suggested. Unfortunately I will be away on this day, but our Purchasing Manager, Mr. Ronald Linneker, will be available to receive you and discuss this matter further.

Looking forward to meeting you.

Yours sincerely,

Henry Smith

Managing Director

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